The Ultimate Guide to Planning Your Conference or Event in Devon

Planning a successful business event in Devon combines strategy, local insight, and choosing the right support. Whether you're hosting a corporate conference, a leadership retreat, a product launch, or a networking event, this step-by-step guide will help you plan with precision. 

Welcome to your go-to resource for event planning in Devon. 

Why Choose Devon for Your Next Corporate Event? 

Devon isn’t just a picturesque destination, it’s a smart choice for businesses seeking a well-connected location with versatile venues, high-quality accommodation, and a wealth of local suppliers. From Exeter’s thriving tech scene to the coastal calm of the English Riviera, Devon delivers both inspiration and infrastructure. 

Choosing conference venues in Devon also means your guests enjoy the best of both worlds: professional facilities set against a backdrop of natural beauty. It’s a memorable setting that elevates any agenda. 

Step 1: Choose the Right Location in Devon 

Devon offers several distinct regions, each with its own advantages for event organisers: 

  • Exeter – Excellent transport links, modern business centres, and a vibrant city feel. Ideal for professional conferences and academic events. 

  • Plymouth – A growing maritime city with dynamic venues and strong business networks. 

  • South Devon & the English Riviera – Perfect for creative workshops, wellness retreats, and coastal conferences. 

  • North Devon & Exmoor – A haven for off-grid strategy days and team-building retreats in nature. 

  • Mid Devon – Central, accessible, and peaceful. Great for rural charm and quiet productivity. 

  • West Devon & Dartmoor – Rustic, bold, and ideal for unique, immersive events. 

When planning your event, consider the kind of atmosphere you want to create and the practicalities of transport, local accommodation, and available facilities. 

Step 2: Book Your Devon Venue Early 

Availability can be competitive, especially during peak travel seasons, so it’s smart to secure your Devon conference venue as early as possible. Devon Venue Hub helps streamline the process with clear venue listings, features, and direct contact options. 

Be sure to check venue specs for: 

  • Capacity and layout options 

  • Audio-visual and tech support 

  • Wi-Fi quality 

  • On-site parking 

  • Accessibility 

  • Breakout rooms and catering options 

Step 3: Arrange Business Travel to Devon 

Devon is more connected than many think. It’s accessible by road, rail, and air: 

  • Rail: Direct trains run regularly from London Paddington, Birmingham, Bristol, and the North. Exeter and Plymouth both serve as major stations. 

  • Air: Exeter Airport offers domestic and international flights, ideal for flying in speakers or VIPs. 

  • Road: The M5, A30, and A38 provide convenient driving routes into Devon. 

Be sure to include travel details in your event communications, along with local taxi firms or transfer services for convenience. 

Step 4: Book Local Accommodation 

Accommodation options across Devon range from luxurious hotels to countryside B&Bs and well-equipped budget stays. Many Devon event venues offer on-site lodging or are partnered with nearby hotels. 

When planning, consider the proximity of hotels to the venue, availability for group bookings, and extras like breakfast packages or spa access for downtime. If your event spans multiple days, booking blocks of rooms early is essential. 

Step 5: Coordinate Catering and Local Suppliers 

Great food makes great events. Many Devon venues offer in-house catering, but if you're planning something bespoke, the region is packed with talented caterers and artisan producers. 

Other local suppliers to consider: 

  • Event production teams 

  • Audio-visual specialists 

  • Florists and stylists 

  • Promotional item printers 

  • Photographers and videographers 

Hiring Devon-based professionals keeps things simple and supports the local economy—a win-win. 

Step 6: Add Value with Team-Building and Local Experiences 

Make your event memorable by integrating activities into the schedule. Devon is the perfect playground for post-conference relaxation or team-building. 

Top picks include: 

  • Coastal hikes and beach games 

  • Cookery classes with local chefs 

  • Surf lessons in North Devon 

  • Sailing or kayaking experiences 

  • Dartmoor walking tours 

  • Vineyard visits and tastings 

These extras add value and help foster stronger connections among your attendees. 

Step 7: Communicate Clearly with Attendees 

Don’t leave your guests in the dark. Once you’ve planned your Devon-based corporate event, create a clear itinerary and distribute it early. Include: 

  • Travel directions 

  • Venue location and parking info 

  • Accommodation details 

  • Dress code or event theme 

  • Local points of interest or recommended restaurants 

You can even create a digital welcome pack with maps, schedules, and contact details to keep everything at their fingertips. 

Final Checklist for Event Success in Devon 

Before you finalise everything, run through this quick event planning checklist: 

  • Have you confirmed your Devon venue booking and deposit? 

  • Have you secured accommodation for your team and attendees? 

  • Have travel arrangements been communicated clearly? 

  • Are all suppliers booked and briefed? 

  • Do you have contingency plans for weather or tech issues? 

  • Is your agenda finalised, and does it allow for breaks and networking? 

Let Devon Venue Hub Help You Plan With Confidence 

You don’t have to do it all alone. Devon Venue Hub is here to connect you with the right venues, reliable suppliers, and expert local knowledge to help your event run smoothly. 

Explore our directory of event spaces, browse regional guides, and start planning an unforgettable event in one of the UK’s most inspiring destinations.